OLA's Super Conference 2007

POSTER SESSIONS ARE PLANNED AT SUPER CONFERENCE ON:
Thursday, February 1, 2007
Friday, February 2, 2007
12:00 - 1:45 p.m. (a session will be 45 minutes)

[ THURSDAY & FRIDAY POSTER SESSION DESCRIPTIONS ]

WHERE:
EXPO 2007 (Exhibit Hall)
Metro Toronto Convention Centre Hall C
Poster Session Co-ordinator:
Doris Rankin
E-mail: rankin@storm.ca

WHAT IS A POSTER SESSION?
Poster sessions are an effective forum for the exchange of information among conference delegates and a means to communicate ideas, research, and programs.

Poster sessions can be on a wide variety of topics, such as:
• a description of an innovative library program
• an analysis of a practical problem-solving effort
• a display of a successful event, activity, or production
• a marketing campaign
• the results of a research project

Poster session participants create displays demonstrating their projects with eye-catching materials such as pictures, graphs, diagrams and narrative text on 4' x 8' boards. In the assigned time periods (45 minutes duration), participants informally discuss their presentations with conference attendees.

SUBMISSIONS PROCESS:
Presenters do this by filling in and submitting the submission form on the OLA Web site. Presenters will be notified of acceptance by January 5, 2007. Anyone can submit a submission to present a Poster Session at OLA as long as it falls within the criteria mentioned above, however not all submissions will be accepted. Submissions must include a description or abstract that will clearly describe the purpose and structure of the information to be displayed. Only non-commercial entries allowed.

Poster sessions will be presented on February 1st and 2nd. Successful applicants will be notified of their assigned date and time when they receive their acceptance letters. The presenter must attend the conference to present the poster session at the assigned date and time.

RECOGNITION
You, your project and your colleagues will be included in the Super Conference 2007 Official Program. Extra copies of the program will be available for your portfolio.

GUIDELINES FOR POSTER SESSION PRESENTATIONS
Each poster presentation lasts 45 minutes starting at 12:00 pm and 1:00 pm on February 1st and 12:00 pm on February 2nd. During the presentation time, the presenter must be available at the display to answer questions and to informally discuss the contents of the project being shown.

The poster display should include a statement of the need/problem, objectives of the research or project, the methodology used to implement the project or program, the major findings or outcomes and their significance, and conclusions.

You should provide a pleasing visual display of photographs, posters, charts, etc. with large lettering to attract attention as delegates walk by the poster session area.

If your poster session includes electrical equipment, you must supply alternatives such as batteries. There is no Internet connection available in the poster session area.

The poster board surface is four feet high by eight feet wide. The background colour is gray. You may bring paper or cloth to cover the background, if you want a specific colour. Lettering should be simple, bold, and easily legible from a distance of four feet. Velcro is the best method to attach your materials but thumbtacks also work.

A six-foot long table is provided in addition to your poster session board. You may place artifacts, products, handouts and other supportive material on the table for display or distribution to interested people. You may also want to provide a sign-up sheet to record the names and addresses of attendees who might wish more information, reprints, etc.

There are no storage facilities available at the Poster session site. All materials to be displayed should be prepared before you arrive. Supplies will not be available at the conference. There is no access to the Exhibit Hall until the doors are open to all delegates the morning of the sessions. You will not be able to set up your poster until 11:45 a.m. or 12:45 p.m. The Poster boards will be assigned by the Coordinator, any posters set up ahead of this time may be removed by the Coordinator.

How to fill in the Submission Form:

[ Submission Form ]
When filling out the form please use 10 pt. Times New Roman.

Form fields to be submitted:

Contact Information:

Your Name: You are the Presenter, your name will appear in the Program unless you indicate differently in the Creator field.

Title or name of the department in which you work:

Library or Institution in which you work:

Telephone:

Fax number:

E-mail:

Title of your presentation:

Name of library and/or Board: This will be the institution linked to the Creator and be included in the Program.

Creator/Author's name(s): If different than the presenter, indicate which name should appear in the Program.

Subject Descriptor(s): Please indicate if your session falls into one of the following categories: Public library, Academic library, Health information, Children's, Information Technology, or other.

Description of Project: Description to be 300 words or less and should provide the purpose of the poster and a synopsis of the content. It should be written in a narrative (not first person) paragraph format. Acronyms must be spelled out.