Friends of Canadian Libraries

 BYLAWS

DRAFT FOR APPROVAL

ARTICLE I MEMBERSHIP

 

Categories

 

There shall be such categories of membership as the Board of Directors may from time to time determine, including Friends organizations, Individual, Corporate, Patron and Life.

Dues

 

Membership dues and categories shall be set by the Board of Directors.

 

Honorary Members

 

From time to time, the Board of Directors may admit as an Honorary Member a person who has made an outstanding contribution to the association or for any other reason as the Board of Directors may feel appropriate.

 

Membership Rights

 

Each individual member or member organization is entitled to:

• One vote at the Annual General Meeting. In the case of an organization or a corporation, the vote shall be cast by the appointed delegate.

• Subscription to FOCAL POINT newsletter.

• Access to Members Only section of website.

• Apply for FOCAL awards.

• Member discounts.

• Other member privileges as determined.

 

ARTICLE II MEETINGS

 

Annual General Meeting

 

The purpose of the meeting will be to:

• Receive the annual reports

• Elect/confirm such Executive Committee members and Regional Directors as required.

• Accept the financial report and approve the proposed budget for the following year.

• Transact any other business properly brought before the meeting.

 

Agenda at Annual General Meeting

 

The Agenda shall include, but not be limited to, the following:

• Minutes of the previous Annual General Meeting;

• Business arising from the previous Annual General Meeting;

• President's report;

• Vice-President’s report;

• Treasurer's report, which will include financial report and following year's proposed budget;

• Regional Directors’ reports;

• Committee reports;

• Election/confirmation of Executive;

• Other business

Quorum of Annual General Meetings or Special Meeting of the association

Members of the association in attendance, or voting by proxy, at the Annual General Meeting or Special Meeting of the association shall constitute a quorum.

Notice of Annual General Meetings or Special Meeting of the association

 

Official notice of the time and place of the Annual General Meeting or Special Meeting of the association shall be given via the FOCAL POINT Newsletter, website and by email, at least 30 days prior to the meeting.

 

Procedures

Except as otherwise stated in the Constitution and Bylaws, all proceedings of this Association shall be governed by Robert’s Rules of Order, Revised.

 

ARTICLE III RESPONSIBILITIES OF EXECUTIVE COMMITTEE

 

President

 

The President shall preside at the Annual General Meeting, Special Meetings, Board Meetings and  Executive Committee meetings; the President, shall be responsible for the overall operation of the Association; the President shall  prepare and present an annual report.

Vice-President

The Vice-President shall, in the absence of the President, perform the duties of the President and shall perform other duties as assigned.

Treasurer

 

The Treasurer shall keep all the financial and membership records of the association, and present a financial report at the Annual General Meeting;  the Treasurer shall deposit all association funds into a bank, credit union or trust company account in the name of the association.

 

The President and Treasurer shall sign all cheques or money orders for payment of approved invoices issued on behalf of the association.

 

The fiscal year shall be from April 1 through March 31.

 

Secretary

 

The Secretary shall keep minutes and reports from the Annual General Meeting, Special Meetings, Board meetings and Executive Committee meetings; the Secretary shall be responsible for correspondence;  the Secretary shall maintain the records of the association.

Past President

The Past President shall provide advice and information to the President as required and attends Annual General Meeting, Special Meetings, Board meetings and Executive Committee meetings.

ARTICLE IV  COMMITTEES

Committees of the association, as determined by the Board of Directors, shall be:

• Nominating Committee
• Communications Committee
• Such other ad hoc committees as deemed necessary

ARTICLE V EFFECTIVE DATE

This By-Law shall come into force upon its enactment.

Enacted by the Board of Directors of the association at the Annual General Meeting, at which a quorum was present, on the ___ day of _______,  ______.

 

President   

Secretary 

Treasurer